Just drag a document into your “Shared with Everyone” folder, or create new documents in this folder, and you’re done. What’s the difference? Using the “Shared with Everyone” folder is quick and simple. NOTE If you’re sharing a document in a team site library, this is the only option for sharing with everyone. Follow the same procedure described above for share a document or folder, but type Everyone in the Invite People box. Place documents in your “Shared with Everyone” folder. In OneDrive for Business, there are two ways to share a document with everyone: How do I share a document with "everyone”? How do I stop sharing a document or folder? How do I see who I’m sharing a document or folder with? How do people find documents or folders I’ve shared with everyone? How do I share a document or folder with “everyone”? If you don’t want to send an email, click Show Options, and then uncheck Send an email invitation. The email includes a link to the shared document. If you want, type a message to be included with an email that’s sent to all invitees. In the Share dialog box on the Invite People tab, type names or email addresses of people you want to share the document or folder with. Select the file you want to share, and then select Share. Go to OneDrive for Business or the site library that has the document or folder you want to share. For details, see Share sites or documents with people outside your organization. NOTE You may also be able share documents with external users (people not on your network) by inviting them as “Guests,” or by creating and posting guest links. When you share documents and folders, you can decide whether to let people edit or just view them. Similarly, in a team site library, you may want to share specific documents or folders with people who don’t otherwise have access to the site. The documents and folders you store in OneDrive for Business are private until you decide to share them. It is still available in your Shared list.Share documents or folders in OneDrive for Business If you sync OneDrive to your computer, any shared folder you move is copied to the destination location and then removed from your OneDrive. While you can move shared files, you can't move shared folders on. If you move items only within a shared folder, there is no change to any of the assigned permissions. Moving an item from a shared folder to an unshared folder means that item is no longer shared with anyone. For example, if you move an item to a read-only folder, the item becomes read-only as well. When you move files between shared folders, they lose their existing permissions and get the permissions from the folder you moved them to. On the Account tab, select Choose folders, then check the boxes of the folders you want to sync. This isn't common, but to fix it, go to your computer's system tray (if you use a Mac, go to the menu bar) and find the sync app. If you have the OneDrive sync app but the shared folder does not sync to your computer, you might have selective sync turned on. Or right-click a folder and select Add to my OneDrive. Locate the folder you want to add, select the circle in the folder's tile, and then select Add to my OneDrive on the top menu. Files and folders that you can add to your OneDrive are marked Can edit. On the left navigation pane, under OneDrive, select Shared. Sign in to OneDrive on your browser with your Microsoft personal account. Moving shared files and shared folders in your OneDriveĭeleting shared files and shared folders in your OneDrive You can still copy, move, edit, rename, share, and delete anything in the folder. You can also access shared folders from your Shared list on or in the OneDrive mobile apps. They only count against the folder owner's storage space. Shared folders added to your OneDrive do not use any of your OneDrive storage space. You can only add shared folders to your OneDrive, not individual shared files.